Preferred Name Process
Effective January 5, 2015, UCLA students may request that a preferred first name be entered in their student record through the Settings tool in MyUCLA. Once the request has been approved by the Registrar's Office (which may take up to 3 business days, or longer during high-volume periods), the preferred name will be viewable across different campus applications once departments determine best practices to adapt their use of it.
Will a student's preferred first name appear on all UCLA records?
Not all. The preferred first name initial phase-in will include certain tools in MyUCLA, class roster, grade roster, campus directory, and unofficial transcript. With a preferred name, a student's legal name will continue to be used for certain university records, documents, and business processes where deemed necessary or required (e.g., BruinCard, financial services, official transcript, diploma, and official verifications).
Are there any first name restrictions?
The University reserves the right to remove or deny the preferred first name request if used inappropriately. This includes, but is not limited to, names using foul or inappropriate language or names submitted to avoid a legal obligation or to create misrepresentation.
Does a preferred first name affect a student's legal name?
No. An approved preferred name does not change a student’s legal name. Students who wish to change their legal name should use the Legal Name Change Form, available from the forms page.
Which databases will show a student's preferred name?
Students' preferred names are stored in the OASIS UID system and are searchable like any other student name. Individual departments are responsible for adopting preferred name usage in their own systems. Preferred name fields are accessible via SRDB or Enterprise Directory.
How will a student's preferred name be displayed?
A new field has been added to the detail UID screen indicating which row is the student's preferred name. Some OASIS screens will utilize a hybrid format [legal last name, preferred first name (legal first name)] to support administrative and staff processes.
How do I change my name on my UCLA email address?
Once you are logged in to your UCLA email via Gmail, click the wheel in the top right-hand corner labelled "Settings." Under "Settings," select "Account and Import." Under "Account and Import," scroll to "Send Mail As" - there will be an "edit info" option to the right hand side. There you can add your preferred name. Once your preferred name is added, click "make default" on the right hand side so it will appear instead of your legal name when emails are sent.
For questions about UCLA’s Preferred Name Process, please visit http://www.registrar.ucla.edu/faq/namefaq.htm or contact Kate Jakway Kelly.